Efficient inventory management is a constant balancing act. Historically, one of the most frustrating gaps in the purchase order (PO) process has been the cumbersome handling of returns. Until now, the Purchase Order System did not have a way to process returns, forcing users to manage returns using manual or external processes.
That changes today. FDC Solutions has designed critical enhancements to its Purchase Order System, transforming it from an ordering tool into a comprehensive, end-to-end procurement and returns management platform.
This upgrade directly addresses a key request from customers: to handle returns and core returns directly within the PO System. We are moving beyond the current state—where you cannot add a core return after an invoice has occurred—to a proactive solution.
Key Enhancements: Seamless, Automated Returns
Our new design eliminates the friction from your returns process, giving your team greater control and clarity.
Full Return Functionality in the PO System
We’ve embedded a complete returns system into the Purchase Order System . When you process a return, the system now automatically handles multiple steps that were previously manual.
- New Return PO Creation: The system creates a return PO, distinguished by the original PO number plus an ‘R’ suffix.
- Automated Inventory Relief: A DBS/DBSi relief document is immediately created and staged to be picked up by a batch job. This instantly begins the inventory return process. The update to the shipped quantity also happens at this point.
- Auto-receipt and Invoicing: The workflow is streamlined to include the auto-receipt of the return PO and the subsequent invoicing of the return PO. This ensures your inventory and financials reflect the return as quickly and accurately as possible.
Dedicated Core Credit Functionality
Managing core charges and credits after an invoice has been processed was a major pain point. We’ve designed a core charge/credit option to the Purchase Order Inquiry screen, which is only available to authorized users.
This new screen allows you to process a core credit against an invoiced PO with cores.
- Credit Automation: The Unit Cost for the credit will not be editable and will instead be automatically populated from DBS/DBSi, ensuring accuracy.
- Simple Correction: Users can navigate to the PO Inquiry screen to process the core credit, allowing them to avoid the process of having to open and close the PO itself.
The Strategic Advantage
By embedding robust returns and core credit handling into a single, unified PO application, FDC Solutions helps you:
- Reduce Manual Effort: Automation in inventory relief, PO creation, and invoicing frees your team from tedious, error-prone manual work.
- Improve Data Accuracy: Quick, system-driven processing ensures your inventory levels and financial accounts are immediately and accurately updated, preventing the need for later reconciliation.
- Enhance Financial Clarity: The newly designed process, including the application of core credits, is designed to ensure accurate general ledger entries for credit invoices and inventory relief documents.
These Purchase Order System enhancements are designed to provide the efficiency and control needed to better manage your capital and maintain the accuracy of your inventory—turning a logistical hurdle into a smooth, system-managed process.
Want to learn more about the Purchase Order System?
If your company is ready to stop to managing returns using manual or external processes, click the button below to read more about how the Purchase Order System by FDC Solutions is an indispensable tool that helps you boost productivity, enhance efficiency, and secure your financial integrity.
Go to the Purchase Order System page