Purchase Order System
Total Control and Seamless Integration
Is your current purchasing process fragmented, leading to hidden cost variances, double-entry, and delayed accounting?
The Purchase Order System from FDC Solutions is the only comprehensive purchasing product on the market developed specifically for Caterpillar dealers. Fully integrated with DBS/DBSi and accounting software, this versatile tool transforms your purchasing workflow from passive tracking into proactive, profit-protecting control. The system’s tight integration and intelligent monitoring approach deliver significant and early return on investment by boosting productivity, enhancing efficiency, and securing your financial integrity.
Seamless DBS/DBSi Integration and Automation
The Purchase Order System eliminates double-entry and manual errors by making purchase order creation an integrated part of your core workflows.
Quick-Create Process
Our innovative feature integrates PO creation directly into your Parts Counter, Work Order, and EMS workflows. During PO creation, vendor details are extracted using the integration with your accounting software.
Rapid PO Generation
Items ordered on DBS/DBSi Work Orders, Emergency Parts Orders, Stock Orders, and Equipment Orders can be quickly and easily added to a new PO.
Versatile Ordering
Create Purchase Orders for critical items related to DBS/DBSi—Work Orders, Stock Orders, and Equipment Orders—with the added ability to create manual and recurring POs for items purchased outside DBS/DBSi.
Auto-Receiving
Seamless integration allows for the efficient auto-receiving of various PO types, accelerating your inventory management processes.
Advanced Financial Security and Dispute Resolution
Protect your bottom line with built-in controls that ensure financial accuracy.
Three-Way Match Functionality
Automatically verify that what you ordered, what you received, and what you are being billed for are identical.
Automated Dispute and Exception Alerts
Cost variances are automatically detected based on a line-item cost variance threshold you establish. If cost or quantity disputes are found, an email alert is sent to the PO author, the item is put into dispute, and the invoice is held from posting until resolved.
Accounting Protection
The system prevents work orders from being closed before all necessary outside costs are accurately applied, protecting your job costing and profitability.
Reporting, Search, and Communication
Empower your purchasers and accounting department with tools that simplify analysis and communication.
Powerful Search and Query
Advanced features include a search screen that is accessible throughout the system, giving you instant access to purchasing data.
Flexible Reporting
Generate valuable reports that can be delivered as batch, online, or emailed in spreadsheet format, easily integrating with your current email and imaging solutions.
Versatility and Security
The system offers flexibility and security, allowing you to control dispute functionality at both the system and user level.
Approval Workflow
News and Insights
Check out the latest news and insights from our DBS/DBSi Supplemental Applications blog.
Ready to learn more?
If your company needs to transform its purchasing workflow from passive tracking into proactive, profit-protecting control, complete the form below and allow a member of our team to show you how the Purchase Order System from FDC Solutions is an indispensable tool that helps you boost productivity, enhance efficiency, and secure your financial integrity.